5 Effective Tools For Excellent Employee Onboarding
The recruitment practices have evolved with time, and businesses have shifted their focus to improving the employee/candidate experience. Numerous studies prove that emphasizing the employee experience boosts productivity and drives excellent results.
Technology has played a vital role in enhancing the hiring process. Recruiters leverage the applicant tracking system’s capabilities to streamline various tasks and save time. By automating repetitive tasks, managers devote their time to the essential work that holds the potential to achieve business growth and needs attention. Employee onboarding is a crucial function for an HR manager once the hiring process is completed, it sets the first impression of the company in the recruit’s mind.
For an HR department, just hiring and filling vacancies is not enough. Employee retention is also necessary to save costs and efforts. Employee turnover costs businesses millions annually, and short-staffed companies suffer from severe losses. Therefore, every organization emphasizes the onboarding process as it is the first step towards employee experience and retention.
Technology is assisting managers in the onboarding process also. Let’s see how:
What Is Onboarding Software?
Onboarding software is designed to streamline repetitive and time-consuming tasks and welcome new employees into the organization. Simply, it is a tool that enables you to get your new hires inside the company even before their first day.
The tool helps recruits to engage with their team & colleagues and get all the necessary company information. It also assists HR executives in managing employee records and other data. Managers can easily send documents to sign, collect necessary documents & forms instantly, and provide new hires with essential resources. These formalities get streamlined with automated systems, freeing enough time for managers to focus on employee experience.
Let’s see some prominent tools and their features:
List Of Efficient Onboarding Software
Onboarding software is a must-have for a business. However, there are various options available in the market. So let’s dive deeper into the onboarding software list to see what each provider is offering:
Enboarder
Enboarder is a prominent onboarding software for HR managers to onboard new employees, whether in an on-premise or remote work setup. It also simplifies the reboarding and offboarding processes; even the transitions from one department to another are easy. In addition, the platform focuses on establishing great company culture and enabling an engaging employee experience.
It delivers crucial company information across all new hires and ensures effective communication between teams and recruits. In addition, personalized experience makes the employees hooked to the business and improves the overall company image.
Features:
- Virtual spaces for departmental introduction and team collaborations
- Onboarding tips for managers
- Employee feedback and check-in surveys
Pros:
- It has easy-to-understand functionalities and attractive UI
- The tool integrates well with third-party platforms for a better experience, such as Slack (communication & collaboration), DocuSign (e-signature), and Smart Recruiters (hiring).
Cons:
- It offers limited options for configuration.
factoHR
factoHR is an automated onboarding software emphasizing the employee experience right from the joining day of recruits. It helps to create an excellent orientation and leave a great company image in employees’ minds. Managers use the system to save time from the tedious tasks of onboarding and offboarding staff members.
As the system is an all-in-one HR suite, it assists managers in almost every function, whether managing employee databases, uploading documents, or providing briefs of policies.
Features:
- Offer letter templates and triggered emails sent to recruits
- For mass hiring, a self-onboarding process for employees to save time
- Unique I’d assigned to each candidate and constant updates on company events
Pros:
- Managers get complete control over the process through customizations.
- It enables notifications for the expirations of any document or certificate.
Cons:
- It lacks communication and collaboration capabilities, though it can be integrated with third-party apps for communication.
iSolved
iSolved enables an excellent onboarding experience for new hires and lets businesses build a structure on their own. It is another HRMS that provides managers with complete control over the process and ensures that the candidate’s personal goals align with the company’s.
The software streamlines the employee records, collects all the necessary documents, and guides the candidates to their next step in the process. In addition, the tool carries out candidate data from the applicant tracking systems and onboards employees, so the managers can save time from doing administrative tasks.
Features:
- It enables e-sign, so the executives can quickly get the candidate’s signature on necessary documents.
- Customizable onboarding templates and configurations according to the role, location, and department of the candidate.
- It helps to track the status of the onboarding process of each employee.
Pros:
- The tool guides employees throughout the process, enabling great assistance.
- It enables an intuitive UI that is easy to use.
Cons:
- The tool offers limited options for integrations.
Hibob
Hibob is another onboarding software ensuring effective orientation of recruits along with eliminating manual process problems. In addition, it helps organizations implement an attractive company culture and shift their focus to employee wellness.
Managers can configure onboarding workflows and personalize them to provide a better understanding to new hires. The tool enables a warm welcome for employees company-wide by sharing their photos and information across teams and departments so the new hires feel belonging.
Features:
- Customizable onboarding workflows and checklists to track the current stage of employees in real-time
- It is easy to assign tasks to multiple departments for onboarding recruits. It can be assured that they have all the things they need from the first day.
- Once the new hires enroll in the system, they receive introduction photos and videos. The people directory brings all the peers’ and managers’ information right at the candidates’ fingers.
Pros:
- The tool integrates well with third-party platforms such as TeamTailor (Recruitment), Google Calendar (Scheduling), and 360Learning (learning management).
- It eliminates paper-based forms and documents by enabling e-sign.
Cons:
- UI is complicated to understand
Avature
Avature is an efficient onboarding software helping managers set an impressive company image in candidates’ minds. It allows HR executives to set dedicated onboarding workflows for different departments and customize them according to the requirements.
HR professionals easily send offer letters and forms to candidates, and they can quickly get signatures through integration with e-signature platforms. This cuts company costs and saves managers’ time from managing administrative tasks.
Features:
- Artificial Intelligence makes content recommendations to employers to deliver personalized experiences to candidates based on their skills and interests.
- New hires can meet with peers and get information about the company culture right from their first day.
- Reporting capabilities make it easy to get advanced insights into any data element of the onboarding process. So, the managers can measure the effectiveness of the workflow.
Pros:
- It has an intuitive UI and easy navigation
- The customizations help to fulfill the needs of any business
Cons:
- It lacks learning management features, so managers must purchase separate software.
Summary
Undoubtedly, onboarding software is a great assistant for managers in improving the process and employee experience. It simplifies the new hire’s introduction to the team & company and eliminates information overload.
Employee retention is crucial for business growth in the modern competitive era. To ensure an excellent retention rate, managers must set an intuitive pre-boarding and onboarding process for new hires, and onboarding software helps in that. The listed are top tools used by organizations to optimize their onboarding process, and almost every software offers a free trial. So, you should give them a chance for your business success.
